Perth Strathtay Harriers

Constitution

1. Name:
The name of the organisation shall be the Perth Strathtay Harriers (hereinafter referred to as “the Club”)

2. Objects:
The object of the Club will be to foster and promote athletics and for purposes ancillary there to.

3. Membership:

3.1 Eligibility
Membership will be open to all as defined by the articles of association of Scottish Athletics Limited or its successor as the governing body of athletics in Scotland.

3.2 Categories
There shall be four categories of membership, viz:-

(a) Competitive Members
Competitive membership shall be open to those persons satisfying requirements noted in Clause 3.1hereinbefore who are seventeen years of age and over.

(b) Junior Competitive Members
Junior competitive members shall be open to those persons satisfying the requirements noted in Clause 3.1 hereinbefore who have not yet attained seventeen years of age and are over eleven years of age.

(d) Associate Members
Associate Membership shall be open to any person having an interest in the promotion of the club and its objectives.

3.3 Resignation

(a) A notice of resignation must be in writing and shall be considered by the committee within one calendar month of receipt. Membership shall be held to have ceased on the actual date of tendering of the notice, unless the member be financially indebted to the Club in which case the acceptance may be with-held until the indebtedness has been met.

(b) Any member violating the Rules or guilty of any misconduct may be expelled from the Club by the vote of two-thirds of the Committee. The expelled member shall have a right to appeal to the General Meeting called at his/her request not later than fourteen days from the date intimating his/her expulsion.

4. COMMITTEE OF MANAGEMENT:

4.1 The club shall be managed by a male / female Committee of Management (hereinafter referred to as “the Committee”) and the Members thereof, of eighteen years of age or over, shall be the Trustees of the club.

4.2 Composition and Election
The Committee for the fourth coming year shall be elected at the Annual General Meeting and will assume office immediately thereafter.
The Committee will comprise of the following:-

(a) the Office bearers, being
(i) President
(ii) Vice-President
(iii) Secretary
(iv) Treasurer

(b) The Committee shall consist of the Office bearers, Coaches and any number of Members elected at the Annual General Meeting, one of whom shall be a Junior Member of the Club.
The Committee shall have the power to appoint Sub-Committees from the Members of the Club for more efficient carrying out of objectives of the Club, or any duties incidental thereto. The Committee shall have the power to deal with all questions for which no Rule is provided and their decision shall be final.

4.3 Resignations and Vacancies
Any person may resign from membership of the Committee by giving to the Secretary at least one month’s notice in writing of his/her intention to do so, stating in such the date from which his/her resignation is to take effect A casual vacancy may be filled by the remaining members of the Committee.

4.4 Period of Office
Notwithstanding his/her prior resignation, every member of the Committee shall hold office until the end of the Annual General Meeting next following the date of their election or co-option.

4.5 Eligibility for re-election
A person who has ceased or shall cease to be a Member of the Committee shall be eligible for re-election or re-co-option.

4.6 Co-option of Persons onto Committee for Special Purposes
The Committee may from time to time co-opt persons having special knowledge or experience to serve on the Committee provided that the number of co-opted members shall no exceed one-third of the total membership of the committee.

4.7 Sub-Committees
The Committee may from time to time appoint such Sub-Committees as may be deemed necessary, and shall determine their terms of reference, powers, duration and composition.

5. FINANCIAL YEAR
The financial year shall be from the first of August to the 31st. July following.

6. ANNUAL GENERAL MEETING:

6.1 An Annual General Meeting shall be convened by the Committee during the last week of September on an appointed date, and at which:-

(a) The Secretary shall submit a Report;

(b) The Treasurer shall submit a Report and Audited accounts for the preceeding year;

(d) two Honorary Auditors shall be appointed.

6.2 Notice of every General Meeting shall be given by the Secretary at least twenty-one days prior to the date thereof by notice in writing to all Club Members or in such other manner as the Committee shall direct.

7. MEETINGS OF COMMITTEE OF MANAGEMENT:

7.1 The Committee shall hold at least four ordinary meetings in each year and may hold such other ordinary meetings are required. A special meeting of the Committee may be summoned at any time by the President or by two other members thereof upon seven clear days notice in writing being given to the other Members of the matter or matters to be discussed.

7.2 The Committee shall determine the number of Members who shall form a quorum at Meetings thereof provided that such quorum shall in no case be less than one-third of the total number of members for the time being thereof.

8. SPECIAL GENERAL MEETINGS:
Except as otherwise provided for in Clause 12 and 14 hereinafter the Committee may convene a Special General Meeting at any time and must do so within fourteen days upon their receiving in writing a request therefore from ten voting members of the Club in respect of a specific matter or matters.

9. VOTING:
Every mater, whether at a General Meeting or in Committee shall be determined by a majority of the persons present and voting, thereon over the age of eleven years, except in all matters financial or contractual. Full voting rights to all Members over seventeen years of age. In the case of an equality of votes the President of the Meeting shall have a second or casting vote.

10. RULES:
The Committee may from time-to-time make Rules for the management of the Club, for the conduct of its business, the keeping of accounts, the repairs and/or replacement of equipment, and for other purposes. The Committee may amend any such rules from time to time as necessary.

11. Uniform:
The Club uniform shall be orange vest with blue trim.

12. PROPERTY EQUIPMENT AND FUNDS:

12.1 All Property of the Club will vest for its behoof in the trustees.

12.2 Without prejudice to Clause 12.1 hereinabove all funds belonging to the club and any income derived in any manner whatsoever shall be managed for and on its behalf by the Treasurer for the time being. Whenever practicable all funds shall be deposited in a Bank Account and the Treasurer will be entitled to draw thereon for all expenses properly incurred by the Club, expenses not exceeding £10, but, all expenditure in excess of that sum is subject to the prior approval of at least on other executive Member, not to be related by family.

13. ALTERATION TO CONSTITUTION:
This Constitution may be altered by a resolution passed by a majority of two-thirds of those voting members present at a Special General Meeting convened for the Purpose, of which not less than twenty-one days notice shall have been given by the Committee and published in accordance with Clause 6.2 hereinabove; under declaration that there must always be a majority of the competitive members who are present at said meeting and entitled to vote thereat in favour of the change.

14. DISSOLUTION OF THE CLUB:

14.1 Procedure
The Club shall be dissolved upon a resolution to that passed by a three-fourth majority of those present and voting at a Special General Meeting of the Club called for the purpose under Clause 8 hereinabove.

14.2 Debts and Liabilities
Following upon a resolution under Clause 14.1 herinbefore the Trustees shall (if necessary by converting property of the Club into money) as soon as reasonably possible discharge all debt and liability of the Club.

14.3 Distribution of Property
The Committee upon dissolution will endeavour to sell at a fair valuation price any items of Club equipment and the proceeds thereof will be paid into the Club funds. Any surplus funds of the Club, if any, remaining after meeting liabilities will be held in trust by the governing body Scottish Athletics Limited or its successor, until such time as the Club can be reformed.

15. ARBITRATION:

15.1 Any dispute arising out of, or not covered by this Constitution, shall in the first instance be referred to the Committee.

15.2 Notwithstanding the provisions of Clause 8 hereinabove a party to dispute who is dissatisfied with the Committee’s resolve in respect thereof under Clause 15.1 hereinbefore may with the written consent of ten voting Members of the Club require the Committee to convene a Special General Meeting may in its sole option deliberate on the matter and reach a finding, or alternatively, instruct the Secretary to apply to the Sherriff of Tayside, Central and Fife at Perth for the appointment of an Arbiter and whose decision shall be final and binding on all parties. If the Arbiter decides that any dispute is frivolous, he may award expenses against the relative party.

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